The graduation project should adhere the following organization and format.
Organization
-
Title Page
-
Declaration
-
Abstract
-
Dedication(optional)
-
Acknowledgments
-
Table of Contents
-
List of Tables
-
List of Figures
-
List of Acronyms/Abbreviations
-
Main Body (chapters)
-
References
-
Appendices (as needed)
-
Arabic
Summary
The main body of the thesis or project report should be
organized according to the following general outline (sequence of the chapters
may differ according to the nature of the project):
Ø
Chapter
I: Should include a general
introduction providing an overview of the topic, problem statement and the project
description followed by an adequate scholarly context for subsequent chapters.
Ø Chapter II: Previous literature related to the topic should
be discussed in this chapter. It should constitute
the major research effort of the project.
Theories and methods examined and their respective implications for the
present study should be discussed. Various approaches and themes should be
summarized.
Ø Chapter II: This
chapter describes in depth how every aspect of the project was done, compiled,
or created. Techniques, questionnaires, interviews, study sites, observations, experiments
and material used to accomplish the study should be described here.
Ø Chapter III: Results
of of the work done throughout the project should be elaborated in this chapter.
In addition to functional evaluation, this chapter must also include evaluation
of the project in terms of (as applicable), but not limited to:
o
Cost
o
Time
o
Environmental
impact
o
Manufacturability
o
Ethics
o
Social
and Political Impact (if any)
o
Health
and Safety
o
Sustainability
Ø Chapter IV: Conclusions are
presented to validate both the need for the study and explain how the present
study solved the problem stated.
Ø
Any number of
chapters could be added according to the nature of problem(s) tackled in the project,
yet the above is the minimum requirement of the project.
Format
The following is the format to use for the project
documentation (see next page).
|
Project Title Subtitle (if any) Submitted By: Students Names alphabetically |
 Program
Name Graduation
Project Report Supervisor(s) Date |
|
Image related or represents
the project topic |
|
|
|
|
QR |
1 Elsarayat St., Abbaseya, 11517 Cairo,
Egypt Fax: (+20 2) 26850617 www.eng.asu.edu.eg |
Declaration
We/I hereby certify that this Project
submitted as part of our/my partial fulfilment of BSc in (Name of the
Degree) is entirely our/my own work, that we/I have exercised
reasonable care to ensure its originality, and does not to the best of our/my
knowledge breach any copyrighted materials, and have not been taken from the
work of others and to the extent that such work has been cited and acknowledged
within the text of our/my work.
Signed: by all students
|
Name |
Signature |
|
Name |
Signature |
Date: Day,
xx Month Year.
Dedication
Optional
Should you choose to
include a dedication, it should be centered vertically on the page. If you
choose, you may center it horizontally as well, provided that it is no longer
than a paragraph. There should be no heading on the dedication page.
Acknowledgment
Use this section to acknowledge
the contribution of different people to your work; these may include your supervisor(s),
industry partners, sponsors, financial support, specific faculty members in
your department, and even your family.
Abstract
The report must
begin with a one- to two-paragraph abstract (1 Page)
that orients the reader as to the contents as well as to the major sections of
the report. The abstract, by itself, must provide enough information about the
project so that the reader can judge simply by reading this portion if he or
she wants to read further.
For example, as an
abstract for this document, this document has been prepared by the Faculty of
Engineering to help undergraduate students in preparing their final year
project report. The document presents a general outline for these documents as
well as the formatting that students must abide to. Also, the exact method for
citation and referring to literature related to your work is detailed.
Table of Contents
List of figures
list of tables
LIST OF ACRONYMS/ABBREVIATIONS
2 formatting description
2.1 Title Page
2.2 General Project Layout
2.3 Page and Text Setting
2.3.1 Sub-Heading Level 1
2.4 Figures and Tables
2.4.1 Figure Captions and Table Titles
2.4.2 Numbering of Figures and Tables
2.4.3 Referring to Figures and Tables in Text
2.5 General Recommendations
2.5.1 Units
2.5.2 Abbreviations and Acronyms
2.5.3 Equations
2.5.4 Other Recommendations
3 citation and referencing
3.1 References Format
3.2 References to Electronic Sources
Figure 1‑1: Page settings.
Figure 1‑2: Paragraph
settings.
Figure 1‑3: Setting caption
numbering to include chapter number.
Figure 1‑4: Using
Cross-reference.
Table 1‑1: List of headings and their formatting.
Nomenclature
(As Applicable)
|
ACRONYM |
Definition of Acronym |
|
|
|
List Of Utilized
Standards
(As Applicable)
Chapter One:
Introduction
1.1 Basic Criteria:
This document was
developed in order to standardize the method of writing final year projects and
to fulfill the basic criteria required for the preparation of the projects are
as listed below:
1. The projects should not entirely depend on information from internet,
previous projects or thesis, case studies from literature … etc.
2. Images/figures … etc. should be referenced if they are not developed by
you.
3. The experimentation, if any, should be subject to review of the work
done, results obtained, implications, conclusions, reflections … etc.
4. The text format should be consistent between chapters and as mentioned
in this document.
5. The project should contain elements of Design, Analysis activity,
development proposal, experimental work or manufacturing elements. Such elements at least must be proposed in
Graduation Project 1 in case students will continue working on the same problem
in Graduation Project 2.
Chapter Two: Formatting
Description
The physical
layout and formatting of your final year project report is highly important
yet is very often neglected. A tidy, well laid-out and consistently formatted
document makes for easier reading and is suggestive of a careful and
professional attitude towards its preparation.
In effect, this
document has been developed to give you the guidelines for preparing reports
for your final year project. Use this document as a template if you are using
Microsoft Word. Otherwise, use this document as an instruction set.
2.1.
Title page
Use the title page as shown previously
in this document. Front and
back covers fonts used in this document should be followed exactly.
2.2.
General
Project Layout
The report should contain the following components:
§ Title or Cover Page.
§ Deceleration.
§ Dedication (optional).
§ Acknowledgements.
§ Abstract: a short summary of the project.
§ Table of Contents, List of Figures, List of
Tables, and List of Acronyms/ Abbreviations.
§ Chapters
- Chapter 1, which would be an introduction
to the work. A 'Funnel' approach which begins broadly within the topic and
concludes the chapter with; focus on what this thesis delivers, and where
to find it in the other Chapters.
- Chapter 2 is information gathering or
literature review.
- Chapter 3, 4 and 5 (and more if needed)
would be specific work carried out and appropriately collated to read well.
- Chapter 6 would be overall Discussion and
review/reflection on achievements.
- Chapter 7 would be Conclusions and future
recommendations
§ References.
§ Appendices (optional).
2.3.
Page and
Text Setting
Your
project report should be printed (double sided) on good quality A4 80 gms paper. Project reports should be thermal-bound, with cover page coloured 240
gms paper.
Page layout:
·
Right
Margin: 2.5 cm, Left margin: 3 cm, use mirror margins.
·
Top
margin: 2.5 cm, bottom margin: 2 cm
·
In the
header on the right of the page the chapter title should be written in 10 pt
Times New Roman font.
·
In the
footer at the middle page number should be written in 10 pt Times New Roman
font.
·
Any footnote
should in the footer above the page number on the left of the page
·
The minimum number of pages for project reports is 50
pages (main report chapters only).
·
The body text of the whole document should be in 12 pt Times New Roman
font, justified alignment, no indentation for first line in paragraphs, spacing
before paragraphs 12 pt, and line spacing set at 1.5 lines; as shown in Figure 2.2.
2.3.1.
Sub-Heading
Level 1
There are different headings and
sub-headings that you may find useful in organizing your report; these are
summarised in Table 1.1.
Table
2.1: List of headings and
their formatting.
|
Style Name in Template |
Used for |
Format |
|
Heading 1 |
Chapter title |
Times New Roman, Bold, 16 pt., Small Caps, expanded by 3.5, centred, spacing
after: 12 pt., and page break before and outline numbered at level 1. |
|
Heading 2 |
Main headings |
Times New Roman, bold, 14 pt., Title
Case, aligned to the left, space before: 6 pt., space after: 6 pt., and
outline numbered at level 2. |
|
Heading 3 |
Sub-headings level 1 |
Times New Roman, bold, 14 pt., Title
Case, aligned to the left, space before: 6 pt., space after: 6 pt., and
outline numbered at level 3. |
|
Heading 4 |
Sub-headings level 2 |
Times New Roman, bold, 14 pt., Title
case, aligned to the left, space before: 6 pt. and space after: 6 pt. |
|
Heading 5 |
Sub-headings level 3 |
Times New Roman, bold, 14 pt., Title
case, aligned to the left, space before: 6 pt. and space after: 6 pt. |
|
Heading 6 and subsequent headings (not
recommended) |
Sub-heading level 4 or more |
Bullets, times new roman, normal
text 12 pt., justified. |
2.4.
Figures and
Tables
Use the word “Figure”
(“Table”) even at the middle of a sentence when referring to a figure (Table)
in text and make sure that all figures and tables are referred to. If your
figure has more than one part, include the labels “(a)”, “(b)” … etc. as part
of the figure itself (do not use different captions for each figure). Please
verify that the figures and tables you mention in the text actually exist.
Do not put borders
around the outside of your figures. Do not use color unless it is necessary
for the proper interpretation of your figures. When re-sizing your figures,
make sure that you use the same percentage for your figures height and width.
Use Times New Roman, 12 pt., aligned to the left, single line spacing
and with space before: 6 pt. and space after: 6 pt. The style defined in this
template for the text used in tables is “Body Text (Tables)”.
2.4.1.
Figure
Captions and Table Titles
Place figure
captions below the figures; place table titles above
the tables. Figure captions should be in Times New Roman, bold, 10
pt., and centered no spacing before or after. Table titles should be in Times
New Roman, bold, 10 pt., and centered with no spacing before or after the
caption.
2.4.2.
Numbering
of Figures and Tables
All figures and tables must be numbered in their order of appearance in text. Also, the chapter number must be included in the numbering with a dot separating the chapter number and the figure/table number in that chapter as shown in Figure 2.1.
| figure here |
|
|
2.4.3.
Referring to
Figures and Tables in Text
When referring to figures and tables in
your text you can use “Figure 1.1 shows…”, “as shown in Figure 1.1”, “(Figure 1.1)”,
or “Table 1.1”.
2.5.
General Recommendations
2.5.1.
Units
Using SI units as primary units are
strongly encouraged. English units may be used as secondary units (in
parentheses). An exception is when English units are used as identifiers in
trade, such as “3½ in disk drive.” Avoid combining SI and English units, as this
often leads to confusion because equations do not balance dimensionally. If you
must use mixed units, clearly state the units for each quantity in an equation.
2.5.2.
Abbreviations
and Acronyms
Define abbreviations and acronyms the
first time they are used in the text, even after they have already been defined
in the abstract. Abbreviations such as SI, ac, and dc do not have to be defined.
Abbreviations that incorporate periods should not have spaces: write
“C.N.R.S.,” not “C. N. R. S.” Do not use abbreviations in the title unless they
are unavoidable.
2.5.3.
Equations
Number equations consecutively with
equation numbers in parentheses flush with the right margin with the chapter
number appears prior to the equation number and separated by dot, as in (1.1). Restart
the equations number each chapter. First use the equation editor to create the
equation. Then select the “Equation” mark-up style. Press the tab key and write
the equation number in parentheses. Use parentheses to avoid ambiguities in
denominators. Punctuate equations when they are part of a sentence, as in
|
photo here |
(1.1) |
Be sure that the symbols in your equation
have been defined before the equation appears or immediately following. Refer
to equations as “Equation (1.1) is…”; even if it is in the middle of a
sentence.
For ease of handling equations in the project
report document it is recommended to write the equation in table formed of two
cells and no borders with the equation in the left cell and the equation number
in the right one.
2.5.4.
Other
Recommendations
Use one space after periods and colons.
Hyphenate complex modifiers: “zero-field-cooled magnetization.” Avoid dangling
participles, such as, “Using (1.1), the potential was calculated.” [It is not
clear who or what used (1).] Write instead, “The potential was calculated by
using (1.1),”
Use a zero before decimal points: “0.25,”
not “.25.” Use “cm3,” not “cc.” Indicate sample dimensions as “0.1
cm ´ 0.2 cm,” not “0.1 ´ 0.2 cm2.”
Do not mix complete spellings and abbreviations
of units: use “Wb/m2” or “webers per square meter,” not “webers/m2.”
When expressing a range of values, write
“7 to 9” or “7-9,” not “7~9.”
A parenthetical statement at the end of a
sentence is punctuated outside of the closing parenthesis (like this). (A
parenthetical sentence is punctuated within the parentheses.) In American
English, periods and commas are within quotation marks, like “this period.”
Other punctuation is “outside”!
Avoid contractions; for example, write
“do not” instead of “don’t.”
If you wish, you may write in the first
person singular or plural and use the active voice (“I observed that ...” or
“We observed that ...” instead of “It was observed that ...”). However, passive
voice is preferred.
Remember to check spelling.
Chapter
Three Citation and Referencing
The report should be based on the
student’s own work and in case of using any parts or copying any figures or diagrams
from previous work this should be properly referenced according to the format
explained below.
A numbered list of references must be
provided at the end of the paper. The list should be arranged in the order of
citation in text, not in alphabetical order. List only one reference per reference
number.
Each reference number should be enclosed
by square brackets. In text, citations of references may be given simply as
“in [1] . . .” rather than as “in reference [1] . . .” Similarly, it is not
necessary to mention the authors of a reference unless the mention is relevant
to the text. It is almost never useful to give dates of references in text.
These will usually be deleted by Staff Editors if included.
Footnotes or other words and phrases that
are not part of the reference format do not belong on the reference list.
Phrases such as “For example,” should not introduce references in the list, but
should instead be given in parentheses in text, followed by the reference
number, i.e., “For example, see [5].”
3.1.
References
Format
Sample correct formats for various types
of references are as follows.
Books:
[1]
G. O. Young,
“Synthetic structure of industrial plastics,” in Plastics, 2nd ed., vol.
3, J. Peters, Ed. New York: McGraw-Hill, 1964, pp. 15–64.
[2]
W.-K. Chen,
Linear Networks and Systems. Belmont, CA: Wadsworth, 1993, pp. 123–135.
Periodicals:
[3]
J. U.
Duncombe, “Infrared navigation—Part I: An assessment of feasibility,” IEEE
Trans. Electron Devices, vol. ED-11, pp. 34–39, Jan. 1959.
[4]
E. P.
Wigner, “Theory of travelling-wave optical laser,” Phys. Rev., vol. 134,
pp. A635–A646, Dec. 1965.
[5]
E. H.
Miller, “A note on reflector arrays,” IEEE Trans. Antennas Propagat.,
tobe published.
Articles from Conference Proceedings
(published):
[6]
D. B.
Payne and J. R. Stern, “Wavelength-switched passively coupled single-mode
optical network,” in Proc. IOOC-ECOC, 1985, pp. 585–590.
Papers Presented at Conferences
(unpublished):
[7]
D. Ebehard
and E. Voges, “Digital single sideband detection for interferometric sensors,”
presented at the 2nd Int. Conf. Optical Fibre Sensors, Stuttgart, Germany,
1984.
Standards/Patents:
[8]
G. Brandli
and M. Dick, “Alternating current fed power supply,” U.S. Patent 4 084 217,
Nov. 4, 1978.
Technical Reports:
[9]
E. E.
Reber, R. L. Mitchell, and C. J. Carter, “Oxygen absorption in the Earth’s
atmosphere,” Aerospace Corp., Los Angeles, CA, Tech. Rep. TR-0200 (4230-46)-3,
Nov. 1968.
3.2.
References to Electronic Sources
The guidelines for citing electronic
information as offered below are a modified illustration of the adaptation by
the International Standards Organization (ISO) documentation system and the
American Psychological Association (APA) style. Three pieces of information are
required to complete each reference: 1) protocol or service; 2) location where
the item is to be found; and 3) item to be retrieved. It is not necessary to
repeat the protocol (i.e., http) in Web addresses after “Available” since that
is stated in the URL.
Books:
[10] J. Jones. (1991, May 10). Networks. (2nd
ed.) [Online]. Available: http://www.atm.com
Journals:
[11] R. J. Vidmar. (1992, Aug.). On the use of atmospheric
plasmas as electromagnetic reflectors. IEEE Trans. Plasma Sci. [Online]. 21(3),
pp. 876–880. Available: http://www.halcyon.com/pub/journals/21ps03-vidmar
Papers Presented at Conferences:
[12] PROCESS Corp., MA. Intranets: Internet
technologies deployed behind the firewall for corporate productivity. Presented
at INET96 Annu. Meeting. [Online]. Available: http://home.process.com/Intranets/wp2.htp
Reports and Handbooks:
[13] S. L.
Talleen. (1996, Apr.). The Intranet Architecture: Managing information in the
new paradigm. Amdahl Corp., CA. [Online]. Available: http://www.amdahl.com/doc/products/bsg/intra/infra/html
Computer Programs and Electronic
Documents:
[14] A. Harriman. (1993, June). Compendium of genealogical
software. Humanist. [Online]. Available e-mail: HUMANIST@NYVM Message:
get GENEALOGY REPORT